Government scenario: Improve procurement cycle time

Download scenario guide
Available with: Microsoft 365 Copilot Scenario level:
Buy

KPIs impacted

PO delivery time

Supplier selection efficiency

Budget adherence

Value benefit

Accelerated service delivery

Enhanced decision-making

Cost control

Using Copilot to improve procurement cycle time


1. Gather RFP requirements

Utilize Copilot in Word to generate a list of required items for the RFP based on referencing previous RFPs.

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Copilot in Word

Benefit: Supercharge your productivity by swiftly summarizing and compiling content from documents and the web.

2. Analyze procurement data

Track and analyze procurement metrics with Copilot in Excel, identifying areas that improve procurement cycle time.

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Copilot in Excel

Benefit: Compare and analyze solutions by capturing their procurement costs and economic value in a comprehensive table.

3. Standardize contract templates

Utilize Copilot in Word to create standardized contract templates that ensure consistency and compliance.

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Copilot in Word

Benefit: Quickly create drafts and use Copilot to turn important RFP requirement bullet points into text for integration into supporting documents.

4. Present procurement strategies

Use Copilot in PowerPoint to develop presentations that outline strategies for improving procurement cycle times.

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Copilot in PowerPoint

Benefit: Using high quality presentations makes it easy to convey a clear message and can reduce the time to close the deal.

5. Summarize stakeholder meeting

After the stakeholder meeting is over, review the meeting recap created by Copilot in Teams for a summary of key points and action items.

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Copilot in Teams

Benefit: Automatically summarize key discussion points, identifying alignment or disagreements among participants, and suggesting action items in real time during the meeting.

6. Send email approval

Use Copilot to turn a list of bullet points into a professional email summarizing approvals for various vendors.

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Copilot in Outlook

Benefit: Use Copilot to review your email to ensure that is clear, concise, and impactful.

1Access Copilot at copilot.microsoft.com or the Microsoft Copilot mobile app and set toggle to “Web”.

2Access Business Chat at copilot.microsoft.com or the Microsoft Copilot mobile app and set toggle to “Web”.

3Copilot agents allow Microsoft 365 Copilot to access your company-specific apps. In the past, this would have required an API call to get data from a system of record. The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.

The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.